What you’ll do
Responsible for various administrative functions, including: mail distribution, faxing, copying, binding and laminating. Participate in developing, maintaining and continuously improving mail room processes and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
⦁ Sort and distribute incoming and interoffice mail.
⦁ Open and seal envelopes; date-stamp material; maintain employee rosters and location lists; weigh and stamp outgoing mail; readdress misdirected mail; deliver mail; assist other clerical employees by performing such duties as copying, stuffing and labeling envelopes.
⦁ Maintain inventory of mail and copier supplies and prepare outgoing mail by computing postage, completing required post office forms, and logging required data such as registered mail.
⦁ Prepare overnight packages for pick up (Fedex, UPS, DHL etc.) as required.
⦁ Operate postage meters and maintain petty cash fund for sales of stamps to employees.
⦁ Process classified or sensitive mail in accordance with security and confidentiality regulations.
⦁ Schedule and complete copy and other projects to meet quality standards and deadlines.
⦁ Provide training on work flow and machine operations as necessary.
⦁ Assist in developing and communicating daily routine for mail and copy room functions, including fax.
⦁ Assist in developing performance and operation procedures to improve quality and consistency.
⦁ Maintain all mail room equipment, supplies and provide key operator services.
⦁ Make equipment recommendations.
⦁ Provide support to switchboard and reception desk.
⦁ Performs other related duties as assigned.
What you’ll need
⦁ Education: High school diploma or General Education Degree (G.E.D.) required.
⦁ Experience: 2-4 years related clerical experience required.
⦁ An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
⦁ Certification/Licensure: Valid driver’s license.
⦁ Other: Must possess outstanding customer service skills and attention to detail. Must have the ability to multitask, take initiative, and be a team player. Proficiency in Microsoft Office Word, Excel and ability to quickly learn shipping software is required.
⦁ While performing the duties of this job, the employee is regularly required to talk, hear and work/type at a computer.
⦁ Specific vision abilities required by this job include close vision and the ability to adjust focus.
⦁ Significant standing, pushing, pulling and walking for long, intermittent periods and deliver mail throughout campus (up & down hills and stairs).
⦁ General office working conditions; the noise level in the work environment is generally limited to office machines, however is otherwise usually quiet.
⦁ Valid driving license required.
⦁ May operate light vehicles to pick up and deliver mail.
What you get
- Mental/Dental/Vision Plans
- Vacation and Holiday
- 401(k) with Company Match
- Employee Stock Purchase Plan
Value Added Programs
- Employee discount program
- Tuition Reimbursement
- Employee Recognition and Referral Program
- Employee Assistance Plan
- Fitness Reimbursement and Wellness Programs
- Paid Volunteer Time Off
- Parental Leave
About Charles River
Charles River is an early-stage Contact Research Organization (CRO). Here, we are passionate about our role in improving the quality of people's lives. With 100 sites around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our clients' unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.Learn More