Mailroom Copy Center ClerkWork with Purpose

Responsible for various administrative functions, including: mail distribution, faxing, copying, binding and laminating. Participate in developing, maintaining and continuously improving mail room processes and procedures. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:  
⦁    Sort and distribute incoming and interoffice mail.
⦁    Open and seal envelopes; date-stamp material; maintain employee rosters and location lists; weigh and stamp outgoing mail; readdress misdirected mail; deliver mail; assist other clerical employees by performing such duties as copying, stuffing and labeling envelopes.
⦁    Maintain inventory of mail and copier supplies and prepare outgoing mail by computing postage, completing required post office forms, and logging required data such as registered mail.
⦁    Prepare overnight packages for pick up (Fedex, UPS, DHL etc.) as required.
⦁    Operate postage meters and maintain petty cash fund for sales of stamps to employees.
⦁    Process classified or sensitive mail in accordance with security and confidentiality regulations.
⦁    Schedule and complete copy and other projects to meet quality standards and deadlines.
⦁    Provide training on work flow and machine operations as necessary.
⦁    Assist in developing and communicating daily routine for mail and copy room functions, including fax.
⦁    Assist in developing performance and operation procedures to improve quality and consistency.
⦁    Maintain all mail room equipment, supplies and provide key operator services.
⦁    Make equipment recommendations.
⦁    Provide support to switchboard and reception desk.
⦁    Performs other related duties as assigned.

⦁    Education:  High school diploma or General Education Degree (G.E.D.) required.
⦁    Experience:  2-4 years related clerical experience required.
⦁    An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
⦁    Certification/Licensure:  Valid driver’s license.
⦁    Other: Must possess outstanding customer service skills and attention to detail. Must have the ability to multitask, take initiative, and be a team player. Proficiency in Microsoft Office Word, Excel and ability to quickly learn shipping software is required.

PHYSICAL DEMANDS:
⦁    While performing the duties of this job, the employee is regularly required to talk, hear and work/type at a computer.
⦁    Specific vision abilities required by this job include close vision and the ability to adjust focus.
⦁    Significant standing, pushing, pulling and walking for long, intermittent periods and deliver mail throughout campus (up & down hills and stairs).

WORK ENVIRONMENT:
⦁    General office working conditions; the noise level in the work environment is generally limited to office machines, however is otherwise usually quiet.

Comments:
⦁    Valid driving license required.
⦁    May operate light vehicles to pick up and deliver mail.